Management of the Trust Projects
1.The Board of Trustees shall invite written proposals for social welfare projects directly from its employees/ consultants or indirectly from other social-work organizations. These proposals shall explicitly state the following: (a) Scope of project (b) Project phases & timelines (c) Itemized project cost (d) Audit plan (e) Potential risks (f) Communication plan (g) Project team, and (h) Intended beneficiaries.
2.Before accepting/ approving projects & disbursal of funds, the Board of Trustees shall designate a project manager to conduct due diligence of the project to ascertain its genuineness & fidelity to the Trust's vision & mission. This shall be duly documented.
3.After confirming project authenticity, the project manager shall execute proper agreements & project plans with the project executors. This is central to the integrity of the Trust.
4.During the execution of an approved project, its project manager shall regularly check progress as per the agreed project plan. Any deviations shall be promptly reported to the Board of Trustees for further action.
5. After the completion of an approved project, the project manager shall conduct a thorough audit to confirm achievement of project results & then present a detailed report to the Board of Trustees. If satisfied, the Board shall "whitelist" the project implementers for sanctioning more projects in future. If dissatisfied, the Board shall "blacklist" the project implementers & may pursue legal action against them, if warranted.
6.The entire process from project proposal receipt to project completion audit shall be duly documented for review by interested donors of the Trust in order to assure 360-degree transparency & accountability.